How do I enrol my classes?
Education Perfect has a dedicated student enrolment team who can create accounts for all of your students - all you have to do is send us their details.
We need the following details to make accounts:
|Student Accounts||Teacher Accounts|
|First name *||First name *|
|Last name *||Last name *|
|Email address *||Email address *|
|Class name(s) (e.g. Year 07 French A) *||Subjects taught *|
|Teacher name *|
|Student ID *|
|Parent email address (One per student)|
What do I do if I can't get all of these details?
Contact our team at email@example.com and we can talk about alternative options; for example, in some circumstances we can enrol your students without email addresses or student IDs.
Class List Creation Options
Option 1: Export from your Student Management System (recommended)
The easiest way to get this information is to export class lists from your Student Management System as a spreadsheet, especially if your school is enrolling students for multiple subject areas. Your IT team will be able to help with this. We have help documentation for some common student management systems:
Option 2: Fill out our template spreadsheet
If you are unable to get information from your Student Management System, your school is only enrolling one subject area for Education Perfect, or you have fewer than 200 students to enrol, you can fill out our template spreadsheets for teachers and students and submit these to us.
Option 3: Manual enrolment (not recommended)
If you only have a few students to enrol and are experienced with the Control Panel, you may choose to enrol your students directly. If you haven't done this before, we strongly recommend sending student details to us for processing on your behalf.
About Priority Enrolment
If your data has been exported from a SMS or has been filled into our template document, you may be eligible for Priority Enrolment. Class lists submitted into the Priority Enrolment queue will be processed ahead of those in the Standard Upload queue, even if they are submitted later.
During the Priority Enrolment process, your submission will be automatically checked to ensure that all the necessary data has been provided. This also reduces the likelihood of errors as well as our enrolment team needing to contact you for additional information.
Avoiding Common Errors
To ensure your students are all enrolled correctly and quickly, please check the following before submitting your students' details to us:
- Does your spreadsheet have separate first and last name columns? Leave out any middle names; only the first and last names are necessary.
- Does each class group have a unique class name (e.g. Year 07 French A, B, C...)? If not, an entire year level could be added to one class which makes setting tasks very difficult.
- Are Student IDs included? These help us to preserve students' work from one year to the next, and to make sure that if you have two students with the same name, they each get an account of their own.
- Does every teacher in the class lists have a full name and an email address?
Unfortunately, scanned class lists can not be accepted. Please contact us at firstname.lastname@example.org if your school's system does not support digital exports.
Submitting Class Lists
To send us your class lists, open Upload class lists from the Other areas... section of the Control Panel.
You'll see how many enrolments are already in the queue, as well as an estimate of how long it will be until your submission will be looked at by our team.
Upload your class lists by dragging and dropping them into the portal from your computer, or by clicking Pick documents. Then click Next Step.
If you selected Priority Upload, but the class list doesn't fit the criteria for a Priority Upload, it will be shown in the Priority Eligibility column. You can fix the issues and re-submit the file, or you can change to the Standard Enrolment option which may take longer.
Select the subject for the class, choose whether your students should be emailed, and confirm the school you would like the class enrolled in (if you teach at more than one school). You will also be able to leave a comment with any additional information.
If you know there are more teachers at your school who are going to send in class lists, tick the There are more class lists to come from my department checkbox. This helps us to set up all of the classes your department sends in in one go where possible.
Once you're done, click Submit.
My classes haven't changed since last year, do I need to re-enrol them?
If your classes for the new year are more-or-less the same as the ones you used in the previous year, you don't need to send your classes in again.
To get them ready for 2019, simply navigate to the class page in the Manage Accounts section of your Control Panel. Then, select the pencil icon and update the class name from '(201x)' to '2019' and update the Academic Year to 2019.