How do I enrol my classes?
Education Perfect has a dedicated student enrolment team who can create accounts for all of your students - all you have to do is send us their names.
We need the following details to make accounts:
|Student Accounts||Teacher Accounts|
|First name *||First name *|
|Last name *||Last name *|
|Email address *||Email address *|
|Class name(s) (e.g. Year 07 French A) *||Subjects taught *|
|Teacher name *|
|Student ID *|
|Parent email address (One per student)|
What do I do if I can't get all of these details?
Contact our team on email@example.com and we talk about alternative options; for example, in some circumstances we can enrol your students without email addresses or student IDs.
Class List Creation Options
Option 1: Export from your Student Management System (recommended)
The easiest way to get this information is to export class lists from your Student Management System as a spreadsheet, especially if your school is enrolling students for multiple subject areas. Your IT team will be able to help with this, or if you use KAMAR you can refer to their help page.
Option 2: Fill out our template spreadsheet
If you are unable to get information from your Student Management System, your school is only enrolling one subject area for Education Perfect or you have fewer than 200 students to enrol, you can fill out our template spreadsheets for teachers and students and submit these to us.
Option 3: Manual enrolment (not recommended)
If you only have a few students to enrol and are experienced with the Control Panel, you may choose to enrol your students directly. If you haven't done this before, we strongly recommend sending the student details to us for processing on your behalf.
Avoiding Common Errors
To ensure your students are all enrolled correctly and quickly, please check the following before submitting your students' details to us:
- Does your spreadsheet have separate first and last name columns? Leave out any middle names; only the first and last names are necessary.
- Does each class group have a unique class name (e.g. Year 07 French A, B, C...)? If not, an entire year level could be added to one class which makes setting tasks very difficult.
- Are Student IDs included? These help us to preserve students' work from one year to the next, and to make sure that if you have two students with the same name, they each get an account of their own.
- Does every teacher in the class lists have a full name and an email address?
Unfortunately, scanned class lists can not be accepted. Please contact us on firstname.lastname@example.org if your school's system doesn't support digital exports.
Submitting Class Lists
To send us your class lists, open Upload class lists from the Other areas... section of the Control Panel.
If you would like your class to be enrolled within the next two days, select Priority Upload. Otherwise, select Standard Upload.
You'll see how many enrolments are already in the queue as well as an estimate on how long it will be until your class is enrolled.
To have your class enrolled as a Priority Upload, you will need to give it to us in a .csv or .xlsx format and you'll need to make sure that your class lists contain all the details we need.
Upload your class lists by dragging and dropping them into the portal from your computer, or by clicking Pick documents. Then click Next Step.
If the class list doesn't fit the criteria for a Priority Upload, it will be shown in the Priority Eligibility column.
Select the subject for the class, input your email address, choose whether your students should be emailed, and confirm the school you would like the class enrolled in. You will also be able to leave a comment with any additional information. Once you're done, click Submit.
General Enrolments or Standard Uploads are more flexible than Urgent Enrolments. We accept all document types for this Upload pathway. It's still important that your class list contains all of the details we need.
Upload your class lists by dragging and dropping them into the portal from your computer, or by clicking Pick documents.
You can choose whether the list you have attached is for teachers or students in the Upload Type column. Once you are happy with the information you have input, click Next Step.
You will then be able to select the subject for the class, input your email address, choose whether your students will be emailed, and confirm the school you would like the class enrolled out. You will also be able to leave a comment with any additional information. Once you are happy with the information you have input, click Submit.