Understanding EP School administrator role type
We’ve introduced a new EP role type: School Administrator. Users with these accounts will have extended permissions and control over EP settings within their school.
This article outlines what’s possible as a School Administrator.
In this article:
How can I become a School Administrator (or nominate another team member)?
Schools can have multiple administrators, and we’d suggest one or more of the below team members are nominated. Ultimately, it’s up to the school to decide who receives these permissions:
- School Leaders (HODs, Deputy/Assistant Principals, Principals)
- Any team member at your school who manages your EP subscription
- IT Staff
Nominate a team member (or yourself) here
Once enabled, School Administrators can elevate (or de-elevate) other School Administrators – see below for details.
What can School Administrators do on EP?
In the School Settings area, Administrators have edit access to various settings. This functionality is in addition to existing functionality available to all EP teachers.
Edit Details
In the Details tab, any fields that are not grayed out are editable. This includes the school name, location and logo. You're also able to set the academic year format that your school follows, this will be applied to any class created within your school. The two options here are:
- January - December
- September - August
Edit Settings
Here, Administrators can configure various settings for the entire school. This includes functionality like Cheers and access to Scoreboards, but is also where Invite Settings are configured.
Invite settings in particular are important as they dictate the information required when teachers are creating new accounts for teachers and students. Any notes added here will be displayed to teachers when adding new accounts.
Invite settings control what details must be submitted or created when adding a student or teacher to the school.
For Students, These are:
- Email - requires Email addresses
- Username - requires a Username that is auto-generated when adding students
- Student ID - Requires a Student ID when adding students, which will add the school's prefix to the student's ID when adding them
- Any - allows you to create a student with either an Email or a Username
For Teachers, the Invite Settings determine what email domains the teacher can be created with.
Leaving this blank means that teachers can have any email address format.
Not sure what a particular setting does? Contact us.
Add other School Administrators
When viewing a teacher account in the People tab, Administrators can elevate teachers to Administrator by using the available toggle. This toggle gives that user Administrator permissions.
View Subscription information
School Administrators can view the relevant information relating to their schools subscriptions with Education Perfect. In this space you’ll be able to view the number of seats purchased, your schools enrolment numbers and will provide indication as to whether your school is over-quota or not.
Additional information relating to the subscription space can be found here.
View Usage reporting
The usage reporting tool offers School Administrators valuable insights into engagement. This helps school administrators analyse data to identify where EP is being used to its full advantage or where additional training and support might be beneficial.
Additional information relating to usage reporting can be found here.
Can School Administrators have their Administrator permissions removed?
Yes! Any School Administrator can de-elevate another Administrator via the People tab in the School Settings area.
Note that School Administrators cannot de-elevate themselves.
Learn more about our School Settings area. Please contact us with any questions.